Page 58 - spaces4learning, Fall 2022

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working. She started by converting unused floor space into a conference room and then began researching the best equip- ment for hybrid meetings. She knew that AV systems and con- ference tables would accommodate the equipment needed for hybrid Zoom meetings and support “the new way of lawyer- ing.” She then had to figure out how to manage a hybrid confer- ence—and, fortunately, remote work was compatible with the court system.
As Kay considered how best to build a sustainable mode of
Zoom meeting. Using their custom collaborative table from SMARTdesks, lawyers around the table can each share support- ing documents to one of the three monitors on the main exam- iner’s screen. Since all documents are in the cloud, and the AV system at the table logs right into the system, every workstation allows lawyers to send documents to the main examiner or to pop them up on the wall screens.
After two years of hybrid work styles, it is safe to say that elements of remote work are here to stay. Collaborative furni- ture, when coupled with a state-of-the art AV system, is the
secret to what makes hybrid meet- ings effective. SMARTdesks hybrid work furniture allows users to fold monitors down when not in use and pop them back up when needed.
In Kay’s words, “Having a ded- icated conference room that can be used as a regular conference room and then as a collaborative table is key. Businesses will take up less space post-COVID, but I think that law firms need an excellent AV system setup. You could get away without it before, but not now. Re- mote work was a big question mark, but having the right equipment in place makes it possible.”
Mira Korber has served as the
Chief Strategy Officer for SMART- desks since the beginning of the COVID-19 pandemic. Mira is also the founder of an education enrichment and tutoring com- pany, Blue Ribbon Scholars LLC. Lisa Kaslow has served as the Chief Financial Officer for SMARTdesks since 2005. Prior to working at SMARTdesks, Lisa ran her own design and sculp- ture studio where she created Art for Public Spaces and consult-
ed on large scale public transportation projects.
hybrid meetings, she realized that
expand upon the advanced AV sys-
tem and the technology needed for a
hybrid meeting. Anderle’s task was
to build a workflow where a team
of lawyers in one room could collab-
orate with another team of lawyers
across the country. When consid-
ering which technology is mainly
used for virtual meetings, she set-
tled on an AV system designed so
each workstation can share a doc-
ument with any other workstation,
enabling real-time collaboration.
By providing three large monitors
to the examining lawyer, a team
of supporting lawyers can quickly
send sources over to the one asking
questions. The opposing counsel
and deponent can be projected onto
one of the big monitors on the wall
via Zoom. It was a recipe for success. Keller Anderle LLP law- yers can now meet in their new conference room, while the op- position is free to meet in a different physical location and use the Internet to conference into the deposition: the essence of a hybrid meeting.
According to Kay, a successful interaction with the witness allows screen sharing, which is equipment needed for a hybrid
collaborative tables would
HERE IS A CASE STUDY OF AN ORGANIZATION THAT RAPIDLY SHIFTED GEARS DURING THE HEIGHT
OF THE PANDEMIC AND SUCCESSFULLY TRANSITIONED TO A HYBRID MEETING SETUP IN A NEWLY DESIGNED AND PROVISIONED CONFERENCE TRAINING CENTER.
58 FALL 2022 | spaces4learning.com