Page 14 - FCW, May 30, 2016

SPECIAL REPORT RECORDS MANAGEMENT
achieve 2019 mandates. That’s short-sighted and a waste of taxpayer dollars. A better approach is to implement a solution for 2016 that is a first phase of a seamless, long-term solution.
The good news is agencies
have already funded many of the programs critical to a long-term enterprise strategy. World Class Digital Services, Driving Value in Federal IT, and Protecting Federal
IT are already government CIO priorities. It’s important to see M-12- 18 as a component of these already- funded programs, and not as simply a Records Management doctrine.
OPTIMIZE INFORMATION GOVERNANCE WITH OPENTEXTTM CONTENT SUITE
OpenText Content Suite is the
only comprehensive information management solution available
as a single, fully integrated group
of products. Already in use by federal, state, and local agencies,
it provides a foundation for digital transformation to help departments meet their information management
requirements.
Content Suite is a new way
of thinking about information management, governance, and productivity. It’s an open system that can integrate with lead applications (such as SAP®, Oracle®, Microsoft® and Salesforce®) to aggregate, correlate, and share information across the organization.
In doing so, it seamlessly extends governance policies and processes to previously isolated silos by embed- ding automated classification capa- bilities into applications. Functions such as tagging and applying meta- data take place in the background. User adoption is no longer an issue as agency users don’t have to change the methods or tools they already use to complete their work.
By creating a bridge to connect silos and applications, Content Suite changes the way users interact
with information. Users can see information related to a case or initiative from multiple repositories through one simple interface. This dramatically increases insight, effective decision making, and
throughput; which also leads to increased process efficiency.
OpenText Content Suite
Ensures anywhere, anytime, any device access to information and collaboration tools that meet the latest security and access standards. It enhances user productivity by providing role-based views through a simple, responsive user interface. That interface remains consistent across personal computers, tablets, and mobile devices. Users can set documents to display, but not store, on mobile devices.
Content Suite can securely and systematically collect, store, and deliver information across the often complex set of bureaus and offices that comprise an agency
or department. It bridges agency boundaries and helps avoid the proliferation of incompatible or non-interoperable silos that limit information value. It helps create communities of interest defined by mission or type of data, such as intelligence or geospatial.
A powerful search function
helps manage information for
the high availability conditions
of daily mission needs, program analysis, legal discovery and Freedom of Information Act (FOIA) requirements. Built-in functionality can locate specific types of data
the agency might need to redact from FOIA requests, such as names, Social Security numbers, or other personally identifiable information.
FOR MORE INFORMATION:
National Archives and Records Administration (NARA) guidance:
https://www.archives.gov/records-mgmt/bulletins/2013/2013-02.html
NARA Capstone resources:
https://www.archives.gov/records-mgmt/email-mgmt.html
White House M-12-18 memo:
https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2012/m-12-18.pdf
White House 2014 memo on email archiving:
https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2014/m-14-16.pdf
OpenText:
http://campaigns.opentext.com/OMB_M-12-18
Footnote: 1. www.cio.gov
For more information about OpenText, please visit www.OpenText.com.
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